Travel Information

Get to know everything you need for a magnificent visit to EWCPS 2023 conference in Ljubljana.


Coming by plane

The main international airport is Ljubljana Jože Pučnik Airport, which is set 25 km from Ljubljana. It is currently served by around 240 direct scheduled flights per week from all major hubs in Europe by different airlines (Star Alliance and Skyteam airline members and also by low-fare airlines – easyJet and Wizz Air). Other airports in the area include Trieste Airport, Italy (125 km to Ljubljana), Klagenfurt Airport, Austria (120 km to Ljubljana) and Zagreb Airport, Croatia (147 km to Ljubljana).

For transfer to/from Ljubljana and nearby airports or cities (Ljubljana Airport, Maribor, Trieste, Venice, Treviso, Bologna, Verona, Milano, Klagenfurt, Graz, Salzburg, Wien, München, Zagreb) we recommend shuttle service by GoOpti that enables you to book adaptable low-cost transfers to airports and cities, which are instantly confirmed, 100% reliable and carried out by skilled drivers and clean modern vehicles. All transfers are guaranteed, confirmed, available 24/7, door-to-door (from airport directly to hotel). We recommend that you book tickets as soon as possible because of GoOpti dynamic pricing.

Coming by train

Ljubljana can be easily reached from all major European cities. For more information visit the DB TravelService.

Coming by car

You can enter Slovenia via one of the border crossings with Italy, Austria, Hungary or Croatia, or you can rent a car in one of our car rental agencies. Slovenia's highways are good and clearly signposted.

More information: ViaMichelin and AMZS (national Automobile Association).

Travel documents

To enter Slovenia you need a relevant travel document. EU/EEA citizens do not necessarily need a passport, a valid identity card is sufficient. Participants from non EU/EEA countries wishing to enter the Republic of Slovenia need a valid passport, or a valid passport and a visa or residence permit, unless otherwise stipulated by law or international agreement. For more information on whether you need a visa to enter Slovenia, choose your country at the Ministry of Foreign Affairs website.

Participants who require a visa to enter Slovenia need to request a letter of guarantee, which will be issued by the Conference Secretariat. The letter of guarantee is issued exclusively for the purposes of visa arrangements and does not imply provision of any financial or other support.Information on visas and addresses of embassies is available on the web site of the Slovenian Ministry of Foreign Affairs. In case you apply for a visa at an embassy, please fill in the form below in order to obtain the letter of guarantee and fax it to +386 1 241 72 96 or send it by e-mail to

Participants who already possess a valid Schengen visa type C or a valid residence permit issued by another Schengen country do not need to obtain an additional visa to enter Slovenia.

Visa application

For a visa application, please follow these steps:

  1. Register for the conference and pay the registration fee.
  2. Fill in the form (download .doc or .pdf) and send your request for letter of guarantee to
  3. After we have received the filled-in form we will issue a letter of guarantee and send you a copy by email and an original by post.
  4. Should you require the letter of guarantee immediately please inform us about it. We can arrange shipping by DHL. However, DHL costs need to be paid in advance.
  5. After you have received your letter of guarantee contact the embassy that can issue your visa.